How to Properly Prepare a Vehicle for Transportation?

Виолетта Грибовская
May 17
4 min read

Updated: Jun 2

Whether you're moving across the country, selling a car to a buyer out of state, or sending a vehicle to a dealership, shipping your car is a convenient solution. However, to ensure a smooth and damage-free experience, it’s important to properly prepare your vehicle for transport. This step-by-step guide will help you understand what needs to be done before handing over your vehicle to a car hauling company.

1. Clean Your Vehicle Inside and Out

Start by giving your car a good wash, both inside and out. A clean exterior allows you to easily spot and document any existing scratches, dings, or dents before shipping. It’s also a courteous gesture to the carrier.

Inside, remove any personal items, loose objects, and accessories that could move around during transport. These could get damaged or cause damage to the interior during the trip. Don’t forget to check the trunk, glove compartment, and door pockets.

Quick Tip: Avoid leaving air fresheners, phone holders, or any non-fixed accessories inside the vehicle.

2. Document the Condition of Your Vehicle

Once the car is clean, thoroughly inspect it for any existing damage. Take clear photos of all sides, close-ups of scratches or dents, and include date stamps if possible. This documentation serves as proof in case of any dispute about the vehicle’s condition after delivery.

Most reputable carriers will also do their own inspection before loading, but having your own photos adds another layer of protection.

3. Remove or Secure Loose Parts

If your car has any aftermarket parts or exterior accessories, such as spoilers, roof racks, bike racks, or antennas, consider removing them before transport. These items can become loose during transit or suffer damage from road debris and weather.

If you can’t remove certain parts, secure them properly to reduce the risk of damage. Retract or fold in side mirrors and remove custom covers if installed.

4. Check for Leaks and Mechanical Issues

Make sure there are no fluid leaks before transport. A car that leaks oil, coolant, or transmission fluid can cause problems not only for your vehicle but also for others being transported on the same trailer.

Inform your transport company about any mechanical problems like non-working brakes, a dead battery, or if the car doesn’t start. This information is crucial for proper loading and unloading.

Note: If your vehicle is not operable, let the carrier know in advance so they can bring the right equipment.

5. Maintain a Quarter Tank of Fuel

It might seem like a good idea to fill up your gas tank before shipping, but in reality, your car only needs about a quarter tank of fuel. A full tank adds unnecessary weight to the carrier, which can affect fuel efficiency and cost.

Keeping just enough fuel to load and unload the vehicle is ideal — it reduces weight and safety risks.

6. Check Tire Pressure and Battery Charge

Make sure all tires are properly inflated, including the spare (if applicable). Under-inflated or over-inflated tires can pose a safety risk during loading and unloading.

Also, check that your battery is fully charged and securely mounted. A dead or loose battery can cause delays or issues when the car is being moved on and off the trailer.

7. Disable Alarms and Toll Tags

Deactivate any car alarms or provide clear instructions on how to turn them off. If an alarm goes off during transport and there’s no way to stop it, it can cause unnecessary complications for the driver.

Remove toll tags or parking passes from the windshield to avoid being charged while your vehicle is transported.

8. Prepare the Keys and Documents

Hand over one full set of keys, including any remotes or special ignition devices. Make sure the carrier has access to unlock and move your vehicle if needed.

Depending on your destination or carrier requirements, you might also need to provide documentation like proof of ownership, insurance info, or a signed Bill of Lading.

9. Understand the Carrier’s Requirements

Different auto transport companies may have their own rules and procedures. It’s a good idea to communicate directly with your carrier beforehand and ask if they have any specific preparation guidelines. This helps avoid surprises on pickup day.

10. Be Present for Pickup and Delivery (or Appoint Someone You Trust)

Finally, make sure you or someone you trust is available during pickup and delivery. You’ll need to go through the inspection process and sign off on the Bill of Lading. This document is your receipt and also includes a condition report — review it carefully before signing.

Final Thoughts

Taking the time to prepare your vehicle for transport is more than just a formality — it protects your investment, ensures a smoother delivery, and helps avoid misunderstandings with the carrier. Whether you’re shipping a family car, a collector’s item, or a fleet vehicle, following these steps will give you peace of mind every mile of the way.

Still have questions about car shipping or want to know more about our transport services? Reach out to our team today — we’re here to help you every step of the way.