5 Common Car Transport Mistakes Drivers Make — and How to Avoid Them

Transporting vehicles across the country is no small job. Whether you’re an experienced car hauler or just getting started, avoiding mistakes on the road — and off it — can save you time, money, and stress. As a driver, your efficiency and reputation matter, so staying sharp on the basics is key.

Here are 5 of the most common mistakes drivers make when transporting vehicles — and how to avoid them every time.

1. Poor Pre-Trip Vehicle Inspection

The Mistake:

Skipping or rushing the vehicle inspection before pickup can lead to disputes and blame for damages you didn’t cause. Some drivers assume everything looks “good enough” and trust the client’s word.

Why It’s a Problem:

If the vehicle has pre-existing scratches, dents, or mechanical issues and it’s not documented, you could be held responsible. This can lead to payment delays, insurance headaches, or even out-of-pocket expenses.

How to Avoid It:

• Always conduct a thorough walkaround inspection.

• Take clear photos of all sides, including close-ups of any damage.

• Note everything on the Bill of Lading (BOL) before loading.

• Get a signature from the shipper or broker.

  
  

🛠️ Pro tip: Use an inspection app to log everything quickly and professionally.

2. Ignoring Weight and Height Limits

The Mistake:

Overloading your trailer or stacking vehicles too high without proper measurement.

Why It’s a Problem:

You risk fines, trailer damage, or even legal issues if you exceed DOT regulations. Height violations can also lead to accidents at bridges or toll booths.

How to Avoid It:

• Know your equipment limits — weight per axle, total trailer capacity, and maximum height.

• Use a tape measure after loading to verify clearance.

• Double-check height especially when loading SUVs or trucks on top racks.

  
  

🚧 Remember: The legal height limit in most states is 13’6” — don’t push it.

3. Not Securing the Load Properly

The Mistake:

Using worn straps, skipping anchor points, or rushing the tie-down process.

Why It’s a Problem:

Improperly secured vehicles can shift during transit, causing damage to the vehicle, your trailer, or other cars onboard. This is one of the top reasons insurance claims are denied.

How to Avoid It:

• Use DOT-approved straps and wheel tie-downs.

• Inspect all equipment before every trip.

• Double-check all tie-down points before departure.

• Re-tighten straps during fuel or rest stops.

  
  

🔒 Pro tip: Treat every load like it’s your own vehicle — it shows.

4. Incomplete or Incorrect Paperwork

The Mistake:

Missing or poorly filled-out documents (BOL, W9, insurance, broker-carrier agreements, etc.) slow things down and hurt your credibility.

Why It’s a Problem:

Without correct documentation, you may not get paid on time. Delays in paperwork can also result in disputes or rejected deliveries.

How to Avoid It:

• Keep templates ready for BOLs, invoices, and driver logs.

• Double-check all entries before sending.

• Make sure your insurance and MC/DOT info is current.

• Read broker contracts carefully — don’t just sign and go.

  
  

📄 Bonus tip: Use factoring or dispatch companies that help manage paperwork for you.

5. Poor Communication With Brokers or Clients

The Mistake:

Not updating your broker, dispatcher, or shipper if something changes — like delays, damage, or route adjustments.

Why It’s a Problem:

Lack of communication leads to bad ratings, poor relationships, and missed business. Brokers rely on drivers who are transparent and professional.

How to Avoid It:

• Text or call your contact if there’s even a slight delay.

• Share accurate ETAs and updates during transport.

• Always confirm delivery appointments in advance.

📱 Remember: Good communication builds trust — and trust brings more loads.

Final Thoughts

Mistakes happen, but in car hauling, even small ones can cost big. As a driver, you are the last line of defense between a successful delivery and a problem that eats up time and money. By avoiding these five common issues — and staying consistent with good habits — you protect your reputation, your rig, and your wallet.

🚛 Stay sharp. Stay ready. And always haul smart.

Need help with dispatching, paperwork, or load booking? Our team has your back — let us handle the back-end while you stay focused on the road ahead.